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Archive for the ‘Productivity’ Category

Productivity Pitfalls

Posted by medliorator on April 14, 2009

Habits worth avoiding:

8. Send emails that require them to hunt down information and people. leave out information like telephone numbers, last names, or company names, etc. The true experts at this tactic know how to make it look as if the information is complete while leaving off something very vital (like an area code).

9 Ways to Devestate Productivity [Productivity 501]

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How to Muscle Through Distraction

Posted by medliorator on April 3, 2009

The (10+2) x 5 productivity method proves especially useful for those tasks susceptible to distraction (e.g. computer work)

What you’ll need

  1. a timer (must be easy to reset)
  2. a reduced subset of your to-do list ([ideally] tasks that can be worked on (not necessarily completed) in blocks of 10 minutes or less)

How it works

  • 10 – Work for ten minutes with single-minded focus on moving toward completion on a single task. Ten minutes, and that’s all you’re allowed to do is work, work, work.
  • 2 – After ten minutes of sweaty, dedicated work you get a 2-minute break to do whatever you want
  • 5 – You’re going to iterate this four more times for a total of one hour’s working/breaking

rules

  • You do not need to finish your task or your project in ten minutes; you just need to move it forward
  • If you finish a satisfying amount of work in fewer than ten minutes, STOP, and go right to your 2-minute break, than start another 10-minute dash
  • you can and eventually will skip breaks

Procrastination hack: ‘(10+2)*5’ [43folders]

Correlate: Productivity: Understanding Parkinson’s Law

Correlate: Conquer Procrastination

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Quick Productivity Tips

Posted by medliorator on February 25, 2009

1. Leave the house. Go to a working environment, It it may be the library, coffee shop or a designated study area on campus. Regardless, leave the distractions behind

2. Disconnect. Get off Facebook, Twitter and turn off your cell phone. These time sinks are useless… Most coffee shops make you pay for WiFi, take advantage of this fact.

3. Isolate. Put on your headphones, put in some ear plugs, listen to white noise. By blocking your hearing, you eliminate a great deal of distractions. The feeling of isolation will help you get your work done.

4. Get dressed. Act like you mean business… Take a shower, do your hair, get dressed for the day, eat breakfast and get in the working mood.

5 Quick and Dirty Anti-Procrastination Tips [Hack College]

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How to Avoid Procrastination

Posted by medliorator on January 22, 2009

  • What will happen if you don’t progress? It won’t hurt to scare yourself a little

Develop your plan, list..

  • Major, realistic steps – A project is easier when it is built in stages;
  • How much time each will take – A schedule helps you keep a progress chart and reinforce that there are way-stations on your path
  • What time of day, week, etc. you dedicate yourself to work – This helps you develop a new habit of working, build a good work environment, and distance distractions
  • Rewards you will have at each station – also what you will deny yourself until you arrive at each station

Avoiding procrastination [Study Guides & Strategies]

Correlate: Conquer Procrastination

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Productivity and Simplicity

Posted by medliorator on January 16, 2009

Simplicity isn’t just about reducing stress, it’s about getting more done.  Babauta writes, “[Productivity and simplicity] fit together if you define productivity as accomplishing important things, rather than just getting a lot of tasks done or being very busy and working long hours. With simplicity, you focus on the tasks and projects that make the highest impact on your life, rather than just anything on your to-do list. By limiting yourself to these high impact tasks, you are getting the most productivity out of the time you spend working — and freeing up time for other things.”

The Power of Less [Scott H Young]

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Tracking your Productivity – FruitfulTime

Posted by medliorator on January 11, 2009

FruitfulTime ProductivityMeter Personal Edition

Free utility for tracking digital activities

Posted in Productivity, Software | 1 Comment »

Dropping Tasks with To-Don’t Lists

Posted by medliorator on January 3, 2009

productivity isn’t just knowing what to do, it’s knowing what to stop.

You should always try to reduce low-value work, but to-don’t lists help you eliminate something harder to stop.

The work that is harder to stop is work that has some value, in the short-term, but won’t help you reach your final goal.  Today, the work might be helpful, but it isn’t going to help you reach your goals months and years down the road.

Sometimes you can’t immediately eliminate something from your life. That’s okay. But the time to remove a to-don’t item is as soon as you can tolerate the temporary dip, not just when you find something better.

Boost Productivity With a To-Don’t List [Scott H Young]

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Making Time for Sleep

Posted by medliorator on December 8, 2008

1. Put work early in the day. If you’re working until 2 a.m. on a regular basis, it’s probably because you don’t manage your time well. Move work into earlier hours in the morning. This will put less pressure on you to stay up all night to finish.
2. Set a bed time. Sounds childish, but it works. If you currently go to bed whenever you feel like it, there’s a good chance you’ll keep pushing your day later and later into the night. Humans didn’t evolve with electric lighting, so you can’t just trust your body for when the best time to sleep is.
3. Get rid of the caffeine. Caffeine is a band-aid.

How to Get More Time to Sleep [Scott H Young]

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Managing Exam Stress & Optimizing Performance

Posted by medliorator on December 1, 2008

Philip Zack:

Many people have an automatic train of “self talk” in their heads, which has the effect of giving up control to external factors with unhelpful statements such as, “The exam is making me stressed” or “I’m bound to fail again.”

Take control of these self talk messages by challenging them—for example, “The exam is making me stressed” becomes “I let myself get stressed in the exam;” or “I’m bound to fail again” becomes “I might fail, but if I prepare well I might pass.”

You can also control your emotional state by practising simple meditation or visualisation exercises, both before the exam and during short breaks in the exam itself. Box 3 shows a simple example, using a technique called anchoring. You can use a range of techniques, which can either be self learnt or taught by a professional, such as a yoga teacher or hypnotherapist.

the Yerkes-Dodson curve:

Yerkes-Dodson

Exam technique 2: performing [BMJ Careers]

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Email Tips for Busy People

Posted by medliorator on November 26, 2008

1. Stop Checking Email – Rather than keeping your email program up on your screen all the time, plan to open it only at set intervals. For example, make “Email Time” at 11:00am, 1:00pm, and 4:00pm. By doing so, you force yourself to concentrate on other matters rather than using email as a way to avoid work.

4. Respond When You Read – When you see an email, answer it immediately. Why? Because if you don’t, it will get pushed down the list of important things to handle. Once they are marked as “read” on your inbox, they will get mixed with all the others. In addition, this process will take up less time so you don’t need to read each email a second time before remembering what you will need to say in the reply.

5. Keep It Short and Sweet – If it takes more than 5 lines, pick up the phone – it will take less time, and you can ramble on a voice mail message without needing to take up your valuable typing time.

6. Have Multiple Accounts – Your friend needs to ask you a question, you mother sends one of those, “Why don’t you call as often as you should?” messages, and your opposing counsel sends a stipulation for your review. If you have one email address they all get lumped together, creating havoc and disorganization. But when you keep multiple addresses, personal stuff stays personal and business remains business

How To Manage Your Email More Effectively [backruptcy practice pro]

Correlate: 5 tips for Better Email

Correlate: E-Mail Secrets – Preventing Errors with Microsoft Outlook

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