Improving medical students

Email Tips for Busy People

Posted by medliorator on November 26, 2008

1. Stop Checking Email – Rather than keeping your email program up on your screen all the time, plan to open it only at set intervals. For example, make “Email Time” at 11:00am, 1:00pm, and 4:00pm. By doing so, you force yourself to concentrate on other matters rather than using email as a way to avoid work.

4. Respond When You Read – When you see an email, answer it immediately. Why? Because if you don’t, it will get pushed down the list of important things to handle. Once they are marked as “read” on your inbox, they will get mixed with all the others. In addition, this process will take up less time so you don’t need to read each email a second time before remembering what you will need to say in the reply.

5. Keep It Short and Sweet – If it takes more than 5 lines, pick up the phone – it will take less time, and you can ramble on a voice mail message without needing to take up your valuable typing time.

6. Have Multiple Accounts – Your friend needs to ask you a question, you mother sends one of those, “Why don’t you call as often as you should?” messages, and your opposing counsel sends a stipulation for your review. If you have one email address they all get lumped together, creating havoc and disorganization. But when you keep multiple addresses, personal stuff stays personal and business remains business

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Correlate: 5 tips for Better Email

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